At Steuben Foods, Incorporated (“Company”, “we”, “us”, “our”), we take seriously the protection of your privacy and confidentiality, and we undertake to preserve the confidentiality of all information you provide to us.

This privacy notice (the “Notice”) sets out the basis on which Steuben processes the personal data it collects from candidates (“you” or “candidate”). This Notice focuses on individuals who are applying to work for us as an employee, partner, contractor, or consultant and the data that we process as part of that process. We work with data processors to whom we have instructed to collect, store, and process personal information on our behalf for the purposes of providing our services, for example, Recruit, as a recruiting and applicant tracking platform (“Platform”), to handle your personal data as a candidate.

Please note that this Notice is provided only for transparency purposes. If you have any questions related to your personal data, you should contact the Company directly.

1. Personal data processed

We receive personal data about you as a candidate for positions at the Company, such as: contact information; address; resumé information; notes submitted with the application; URL of your LinkedIn and other online profiles; the position for which you have been or are being considered; the source who submitted your candidacy, if any (e.g., recruiting agency, referral); email correspondences between you and the Company, and between the Company and other sources (e.g., recruiting agency, referral) about your candidacy; information from references; events in the lifecycle of your candidacy; your responses to questionnaires sent to you by us; information about your candidacy and employment options (such as availability to be hired and salary expectations); evaluations of your candidacy; internal discussions within the Company about your candidacy; and/or materials you or other parties (such as evaluators or background check providers) submitted in relation to your candidacy. If you submit your candidacy by email or online, then you are the main source of the personal data. Your personal data can also originate from other sources, such as LinkedIn profiles, recruitment agencies, headhunters, and referrals.

2. How your personal data is used

We will use your personal data to verify your identity, evaluate and consider you as a candidate for positions, contact you for your candidacy status and interviews, and schedule meetings and interviews, amongst others.

3. Who will process your data

1. We may share your personal data with our service providers and vendors who assist us to collect, process, and store your personal data, including Recruit (who provide us with the Platform), in the context of your candidacy. These companies are authorized to use your personal data as necessary to provide these services or as otherwise authorized by us. Recruit’s privacy policy is available here.
2. We may share your general recruitment status with third parties who submitted your candidacy to us, if any (e.g. recruiting agency).
3. If you apply to a job opening using a unique referral link that was provided to you by an employee of the Company to which you are applying, the Company may share some of your general recruitment status, without identifying you by name, with the person that provided you the referral link. The purpose of sharing the information is to operate incentive programs (i.e. employee referral bonus programs) of the Company and to provide feedback to third-parties who submit candidates to the Company regarding their submission.
4. If we are required to disclose your information by a judicial, governmental and/or regulatory authority to comply with applicable laws, regulations and rules (including, without limitation, federal, state or local laws), and requests of law enforcement, regulatory and other governmental agencies or if required to do so by court order.
5. If, in the future, we sell or transfer, or we consider selling or transferring, some or all of our business, shares or assets to a third party, we will disclose your personal data to such third party (whether actual or potential) in connection with the foregoing events.
6. In the event that we are acquired by, or merged with, a third party entity, or in the event of bankruptcy or a comparable event, we reserve the right to transfer, disclose or assign your personal data in connection with the foregoing events, including, in connection with, or during negotiations of, any merger, sale of company assets, consolidation or restructuring, financing, or acquisition of all or a portion of our business by or to another company.

If you wish to receive further information, please contact us.

4. Data retention

We will retain your personal data for as long as we need it to assess you as a candidate or as long as we have a valid legal basis. In accordance with our internal data retention policies and practices, we can decide whether to keep your personal data, delete it, or pseudonymize/anonymize it.

5. Your rights

Depending on your state of residence, in accordance with applicable law, you may have certain rights in relation to our use of information about you, such as the right to request access, correct, update, erase or delete, and obtain a copy of your personal information.

If you wish to exercise any of these rights, please contact us and we will handle these requests in accordance with applicable law.

In the context of the Platform, we do not use any automated decision-making related to your personal data.

6. Your responsibilities

You are responsible for the personal information that you provide or make available to the Company, and must ensure that it is truthful, accurate, and up to date in all respects. You must ensure that the information provided does not contain material that is obscene, defamatory, or infringes on any rights of any third party; does not contain malicious code; and is not otherwise legally actionable. 

7. Minors

We do not intend to collect personal data of children. If you have reason to suspect that children’s data is collected, you are kindly requested to immediately report it to us. If you have questions regarding children’s personal data, contact us.

8. Changes to this privacy notice

From time to time, we may change or update this Notice. If we do so, we will make efforts to notify you of such changes by any means.

9. Contact us

You may send requests, responses, questions, and complaints by contacting us at hrapps@steubenfoods.com.